Making the Washington State Nonprofit Conference More Accessible

Nonprofit Association of Washington is working to make our learning spaces welcoming and inclusive to people of all abilities. If you require accommodations or support, please let our staff know. We will do our best to create a supportive learning space for everyone. Please read on to learn more about the steps we are taking.


Captioning helps people with hearing loss or deafness and can also be helpful for people for whom English is not their first language. Captions also support people with normal hearing who may be participating from a noisy space. The Washington State Nonprofit Conference will have live captioning for all our online plenary sessions and use automatic captioning for workshops. You may access captioning through the Zoom toolbar at the bottom of your screen. Click the 3 dots to see More options, then Captions to show or hide the automated captioning during each session. To see the full transcript, click “view full transcript.”


As the Conference is quickly approaching, we are unable to accommodate new requests for interpretation due to the time it takes to arrange language services.


Visual Descriptions

We request that speakers and presenters include a visual description of themselves and their surroundings in their introduction. This helps give a person who is low-vision, blind, or even someone calling in without video a sense of space and place.


Conference Space

On Friday, we will gather at Marriott Tacoma Downtown. The hotel has accessible parking onsite. The main entrance is wheelchair accessible, and there is elevator access to the third floor where the Conference will be held. There are accessible and gender neutral bathrooms located on the 1st, 2nd, and 3rd floors. An Infant Care Room will be available on the 2nd floor.

Limited Internet

Use the following tips for connecting with limited internet.

Adjust Your Features

Proximity to Signal

Hardwire if you can. Get closer to the source if that’s not possible.

Speaker Versus Gallery View

Switch to the speaker view: gallery view uses a lot more data.

Learn More

Mute Yourself

Even if you are sitting silently, it can still help to mute.

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Turn Off HD and “Touch Up My Appearance”

In your video settings, make sure that “Enable HD” and “Touch up my appearance” are turned off.

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Dial In for Audio

Use the dial in for audio instead of using your computer audio. If you lose your video feed, you can still listen. And it might be just enough of a data savings that you don’t get the frozen screen. If you have a land line, this is even more solid.

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Turn Off Your Video

If doing all the above steps aren’t enough, you can turn off your video as a final effort. Turning off your video may help with your connectivity issues, but the lack of video is challenging for people with disabilities as well as for presenters and attendees trying to engage with one another.

Learn More

Plan Ahead

Avoid Network Congestion

Weekday evenings are peak hours for most internet users. That’s when most people spend the bulk of their time streaming videos, downloading files, and playing online games—and your internet can slow down at night as a result (even if it’s not in your house).

Note: our conference live sessions are not during typical network congestion time.

Ask housemates to accommodate

Ask if they can limit internet (especially streaming video and gaming) use while you are attending the conference.

Download content early

  • In the Whova platform, you can go in early and download the presentation materials ahead of time.
  • We’re always happy to try to accommodate this in other workshops as well.

Connect with us for support

Please reach out to us if you need support to access our learning offerings, network meet-ups, policy calls, etc.

Sharing Your Pronouns

Sharing your pronouns is not required, but it is encouraged. If this is not something you are accustomed to, consider whether you might try it during the conference. By sharing your pronouns even if you feel your gender identification is obvious, you are showing solidarity with others and communicating that you care about getting everyone’s pronouns correct.

Asking and correctly using someone’s pronouns shows respect. When someone is referred to with the wrong pronouns, it can make them feel invalidated, dismissed or alienated.

What if I make a mistake?

Everyone slips sometimes. The best thing to do is to say something right away, “Sorry, I meant she.” It can be tempting to go on about how bad you feel. Don’t. It can make the person who was misgendered feel responsible for comforting you, which is not their job.

Other Things To Know

  • Avoid using “preferred pronouns” as it suggests that gender is a preference, and “masculine/feminine pronouns” because pronouns are not associated with gender expression.
  • Although it may feel strange at first, they/them pronouns are used in the singular: “Xena ate their food because they were hungry.”
  • Some persons may prefer to use their name instead of pronouns: Xena ate Xena’s food because Xena was hungry.”
  • If you hear a colleague refer to another person using the wrong pronouns, in most cases, it is appropriate to gently correct them, “Actually, Luis uses the pronoun they.”
  • It may be appropriate to approach the person who was misgendered and say, “I notice that you were referred to with the wrong pronoun earlier. Do you want me to take them aside and remind them about your pronouns?” Follow up if necessary but take cues from the individual who has been misgendered.
Thank you for helping create an environment in which everyone can participate.
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