Many nonprofit people drive as a part of their job. They have to get to work sites or around to see clients. Volunteers may transport people to appointments and more. Motor vehicle crashes are a leading cause of work-related deaths and injuries. Preventing accidents in cars and other motor vehicles is important to keeping people safe.
The actions your organization can take will depend on whether you manage a fleet of vehicles or if you rely on employees’ personal vehicles. Your organization might consider implementing the following items and/or determining other policies and procedures for your specific travel situations.
- Written policies and procedures, such as:
- Alcohol and drug use policy
- Seat belt use policy
- Distracted driving policy
- Defensive driving policy
- Driver agreements: Get employee agreement on traffic safety policies, procedures, expectations about driver performance, vehicle maintenance, and reporting of moving violations.
- Motor vehicle record checks: Check the driving records of employees who drive for work purposes.
- Crash reporting and investigation: Establish a crash reporting process.
- Vehicle maintenance: Encourage employees to maintain their cars with safety in mind. Ensure that company vehicles get regular maintenance.
- Disciplinary action system: Develop a policy about how you will respond if an employee receives a moving violation or experiences a preventable crash.
- Reward/incentive program: Implement a program that makes safe driving an integral part of your safety culture.
- Driver training: Provide appropriate driving training as needed.
- Regulatory compliance: Determine which highway safety regulations govern your vehicles.
Download the Staff Travel Resource to share at your next safety committee meeting, safety meeting, or board meeting.