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Safety Management System Gap Analysis

James Roughton and Nathan Crutchfield (in Safety Culture: An Innovative Leadership Approach) list seven key steps to maintaining a strong safety and health culture in your organization. The key steps include:

  • Build leadership team
  • Involve employees
  • Identify hazards, assess situations
  • Provide information and training
  • Evaluate program effectiveness
  • Sustain a safety culture

Any gaps between the steps listed above can weaken an organization’s safety and health culture. For example, a lack of training can lead to systems where no one knows what to do.

What is the tool: A way to identify and address gaps in an organization’s safety management system

When to use the tool: To troubleshoot an organization’s safety and health management system to figure out why something is happening (or not happening)

How to use the tool: The following chart illustrates likely results when key elements are missed. The chart serves as a sample gap analysis graphic, and gives you an opportunity to think about your nonprofit’s safety management system in relation to the seven key elements outlined. The chart provides more specific instructions. You can facilitate this exercise with your safety committee, at a safety meeting, or board meeting.

Key Elements
Without this element
The leadership team
Without this element
Traffic cop mentality, can't get started
Employee involvement
Without this element
Anxiety, little or no buy-in to the process
Hazard identification and assessment
Without this element
Gradual change, still experiencing unexplained injuries
Hazard prevention and control
Without this element
Frustration, can't get to the root cause of the issue
Information and training
Without this element
False starts, systems in place, but no one trained to use them
Evaluation of program and effectiveness
Without this element
Can't determine how the system is performing
All 6 elements lead to a sustainable safety culture

The gap analysis tool is a way to identify and address gaps in a safety management system. Download the Safety Management System Gap Analysis Worksheet to use with your safety comittee or your next safety meeting. 

Staffagories Activity

Activity to sort your workers into the correct classifications


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